Data Digitization
Turn Every EXIM Document into Actionable Data-Instantly.
From Bills of Entry and Shipping Bills to Invoices, Packing Lists, and Certificates of Origin — our AI-powered digitisation ensures 100% accurate, audit-ready data in minutes, not days.
The Hidden Costs and Risks of Manual Export Documentation
Despite the rise of global trade, most exporters still rely on manual, fragmented, and inconsistent processes for handling EXIM documentation. What seems like an operational inefficiency quickly scales into serious financial and compliance risks.
Manual Data Handling & Entry
Each shipment still requires 8 mandatory and 8 auxiliary documents to be processed manually (MLSU, Plutus Education). On average, it costs ₹15.97 to manually process a single export invoice (Leremitt). These repetitive tasks drain time, resources, and introduce errors.
Fragmented & Untraceable Data
Data is scattered across emails, drives, and multiple departments with no centralized repository (MLSU). Duplicates and mismatches often delay reconciliations with GST returns and customs filings (Credlix).
Lack of Process Standardization
Export procedures vary across 221 regional licensing authorities, creating fragmented workflows (CAG India). Without a unified mechanism, each team or vendor manages data differently, limiting visibility and slowing decision-making.
Proof of Scale: Manual and bot-driven processes cost exporters 58% more than streamlined automation (Industry Average Benchmark). Receivables delayed up to 90 days not only impact liquidity but also stall business growth (Credlix).
Key Capabilities: Turning Complexity into Control
Our platform isn’t just automation — it’s built to solve the critical bottlenecks that hold exporters back.
Automated PDF-to-Excel Conversion
Bills of Entry and Shipping Bills are auto-extracted with OCR, delivering Excel-ready accuracy every time. No printing, no duplication, no manual re-entry.
Cuts the ₹15.97 per invoice processing cost to near zero — freeing your team to focus on strategy, not data entry.
Real-Time Notifications & Consultant Access
The platform automatically keeps consultants and teams updated with every change. No more chasing, no more bottlenecks.
Prevents refund delays and shortens receivable cycles of 30–90 days post-shipment (Credlix).
Centralized Data Repository
All import/export documents are stored in a single, secure, version-controlled hub. No more scattered files across emails, drives, and vendors.
Ensures complete traceability and prevents the fragmented workflows that caused ₹590+ crore in compliance losses (CAG India).
End-to-End Process Ownership
From extraction to reconciliation and reporting, everything runs on a single platform with single accountability.
Eliminates multi-vendor complexity and lowers recurring costs by 58% compared to bot-based setups.
Smart Auto-Reconciliation
Statements are automatically matched against Bills of Entry and Shipping Bills, with mismatches flagged instantly.
Reconciliation becomes 5x faster, reducing the risk of errors that lead to audits or refund delays.
Why It Matters for Leaders:
Every capability is designed to deliver cost savings, compliance confidence, and working capital efficiency — the levers that matter most in the boardroom.
Impact & Values
Cost Efficiency & ROI
Our solution reduces recurring costs by 58% compared to bot-driven processes — saving up to ₹15 lakh annually while delivering 100% accurate data extraction.
Value: Lower operating costs, higher ROI, and sustainable compliance investment.
Speed & Agility
With automation, reconciliations and reviews are completed 5x faster, ensuring organizations adapt quickly to regulatory changes without bottlenecks.
Value: Faster decision-making, quicker cash flow cycles, and the agility to scale exports confidently.
Control & Confidence
As a single-vendor, end-to-end platform, we deliver higher control over processes, quicker support for daily operations, and stronger confidence in data integrity — trusted by customs officers and validated by industry experts.
Value: Simplified governance, audit-ready compliance, and peace of mind for leadership.
End-to-End EXIM Ecosystem – Powered by Agentic AI
AI-Driven Data Digitization
From invoices, packing lists, and certificates of origin to Bills of Entry and Shipping Bills, every document is digitized with accuracy and speed.
Explore
License & Tracking
Continuous monitoring of Advance Authorization (AA), EPCG, and other licenses for compliance confidence.
Explore
Certificates
eBRC and Certificates of Origin made seamless and error-free.
Explore
Incentives & Schemes
Automated claim management for RODTEP, ROSCTL, MOOWR, IGCR-EOU/DTA, and SEZ ensures exporters never miss out on entitlements.
Explore
Claims Automation
Faster DBK (Duty Drawback) claims — both brand rate and all-industry rate.
Explore
Intelligence Layer
Built-in analytics and reporting provide visibility, compliance readiness, and actionable insights.
Explore
Stop losing time and money to manual EXIM processes
Automate compliance, maximize refunds, and unlock faster cash flow today.
Covoro is a multi-award winning trademark of Perennial Systems, with presence in Malaysia, India, Singapore, UAE and USA. Covoro provides an ecosystem of compliance and finance solutions that are integration ready with over 100 ERPs. Currently Covoro process over 135 million e-invoices each year for more than 10,000 companies globally.
OFFICE: Perennial Systems, Office #1, Mahavir Park Complex, Pune Satara Rd, Pune 411037, India.
All rights reserved. © Copyright of Perennial Systems. 2006-2025.