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Privacy Policy

Effective Date: 01 Jan 2018 | Last Updated: 16 Sep 2025

1. Introduction

Perennial Systems Pvt. Ltd. (operating under the brand COVORO UAE) is committed to protecting your privacy and ensuring that your personal data is handled securely and transparently. This Privacy Policy explains how we collect, process, store, and protect your data.

2. Scope

This Policy applies to COVORO UAE websites, platforms, and services provided by Perennial Systems Pvt. Ltd.

3. Data We Collect

  • Contact Information: Name, email, phone, job title, company.
  • Account Information: User IDs, credentials, payment details (if applicable).
  • Technical Information: IP address, device/browser data, operating system.
  • Usage Information: Logs, timestamps, activity.
  • Tax Return Information: Details provided by users for filing purposes.

4. How We Use Your Data

  • Provide and maintain services.
  • Communicate with you.
  • Fulfil legal and regulatory obligations.
  • Prevent fraud, breaches, and misuse.
  • Analytics and improvements.

5. Retention of Data

Audit and transaction logs, including request and response metadata, are retained for 7 years in compliance with GSTN guidelines. Other personal data is retained only as long as required for legal, contractual, or business purposes.

6. Data Localization

All GST transaction data, audit logs, and associated metadata are stored within local jurisdiction. COVORO UAE does not transfer end-customer data outside local except where required by law or by explicit regulatory mandate.

7. Legal Basis for Processing

  • Consent
  • Contractual necessity
  • Legitimate interest
  • Legal obligations

8. Your Rights

  • Right to access, correct, delete, or restrict your data.
  • Right to portability and to object to processing.
  • To exercise rights, contact: info@perennialsys.com

9. Data Sharing and Disclosure.

We do not sell, rent, or share personal data with third parties. Data may be disclosed only :

  • To regulators when required by law.
  • To service providers engaged strictly for operational support, under binding confidentiality and data security obligations.

10. Security Measures

  • Encryption of sensitive data.
  • Access control and authentication.
  • Regular security audits.
  • Monitoring and incident response protocols.

11. Data Breaches

In case of a breach :

  • Users and authorities will be notified in line with CERT-In requirements (within 6 hours for reportable incidents).
  • Root Cause Analysis will be conducted for critical incidents.

12. Children’s Privacy

COVORO UAE services are not intended for individuals under 13 years of age. Any such data identified will be deleted immediately.

13. Changes to This Policy

This Policy may be updated from time to time. The latest version will always be published on the COVORO UAE website. Effective Date and Last Updated details will be displayed clearly.