On September 3, 2025, Covoro, in partnership with Perennial Systems, hosted a lively event called "ECM x Agentic AI: Redefining Enterprise Content Management for the Future." The event was presented by Rahul Dev Swarnkar (CRO, Covoro) and Nilesh Bafna (CTO, Perennial Systems) explored how Agentic AI is starting to redefine Enterprise Content Management (ECM) and how it helps organizations deal with and make sense of the sheer amount of content, the need for compliance, and the ability to engage in the business more productively.
If you weren't able to join the live webinar, we've got you covered. Here is a full recap of the main themes, takeaways, and actionable insights discussed.
The Rising Challenge: Enterprise Content Explosion
The webinar began with a bold attack on the reality of content growth around the world. Projections, say experts, are expected to have enterprise content storage exceeding 30 zettabytes (ZB) by 2030, while projected global ECM market growth is projected to surpass $102 billion!
This level of growth certainly creates two significant challenges for organizations:
Lack of compliance: 50% of organizations have already encountered regulatory-related issues as a result of unmanageable documents (AIIM).
Loss of revenue: Organizations lose 20-30% of their revenue each year due to inefficient content handling (IDC).
Potentially dead weight in productivity: Knowledge workers can spend up to 30% of their time looking for information (McKinsey).
Why ECM Matters More Than Ever
The speakers highlighted ECM as the systematic approach to capturing, storing, managing, and delivering documents across an enterprise. Done right, ECM unlocks:
Faster operations: Up to 90% reduction in document search time.
Lower risks: Improved compliance with up to 40% fewer violations.
Cost savings: 25–35% cut in storage and operational costs.
Empowered teams: Centralized access and seamless collaboration.
Industries ranging from finance and HR to EXIM and supply chain are increasingly adopting ECM to eliminate bottlenecks, streamline approvals, and ensure audit readiness.
Enter AI and the Next Frontier: Agentic AI
Legacy ECM automation, whether via RPA or rule-based workflows, has its limitations. This is where AI and Agentic AI come in.
AI (3.0): Can classify, extract, and analyze unstructured content, such as contracts or PDFs. It helps to improve efficiency and offers smarter search and predictions.
Agentic AI (4.0): Takes a few steps further, as it is a "digital employee" that is adaptive, autonomous, goal-driven, and intent-driven. It is more than just processing; it makes decisions, learns, and orchestrates work between applications.
Real-World Use Cases Highlighted
The webinar walked through high-impact use cases of Agentic AI-powered ECM:
1. Invoice Processing
Before AI: Manual errors, high compliance risks, and delayed payments.
With Agentic AI:
98% accuracy in data extraction.
85% of exceptions resolved autonomously.
Invoices validated against contracts and tax rules with 99%+ compliance.
Faster ERP integration and reconciliation.
Impact: Significant cost savings (up to 86% reduction in FTE workload) and real-time compliance visibility.
2. Vendor Onboarding
Traditional onboarding takes 28–42 days.
With Agentic AI: Reduced to 3–5 days thanks to autonomous document intake, contract evaluation, risk checks, and continuous monitoring.
Impact: 94% lower compliance costs and faster supplier enablement.
3. Other Use Cases
HR Onboarding → Automated verifications and policy checks (60% cycle time reduction).
Litigation Management → Case digitization and orchestration across legal workflows.
EXIM Operations → Automated claims tracking, license monitoring, and reconciliation.
IT Service Desk → AI-driven triaging, reducing ticket resolution times by 40%.
Agentic AI in Action: ECM Add-ons
The strength of Agentic AI is its ecosystem of intelligent add-ons:
Intelligent Document Processing (IDP): High-accuracy OCR and key/value extraction with visual validation.
Conversational Interfaces: Natural chat and voice interfaces for interacting with enterprise data.
Research Agents: Automated query analysis for high-frequency insights.
Business Rule Engine: Drag and drop workflow creator for highly compliance-dependent linear tasks like loan approvals.
GenBI Dashboards: Real-time analytics and compliance monitoring.
These together enable ECM to transform into a living, adaptable system that can scale with the ever-changing demands of the enterprise.
Success Stories Shared
The speakers presented real-world deployments:
Global Tech Firm → Reduced SLA breaches with AI-driven IT service desk automation.
Manufacturing Giant → Achieved 90% automation of multi-format invoice matching across SAP and QuickBooks.
BPO Enterprise → Cut HR onboarding time by 60% with agent-based orchestration.
Pharma Enterprise → Accelerated procurement cycles by 30% through AI-powered contract analysis.
These cases prove that Agentic AI isn’t just a theory—it’s driving measurable impact today.
Key Takeaways from the Webinar
- Our reality is exploding with content, which is expensive to ignore. Organizations can't afford to postpone their entry into ECM.
- The game-changer is Agentic AI. Instead of only moving ECM into an automated world, Agentic AI seamlessly moves ECM into autonomy, adaptability, and compliance first.
- Use cases are plentiful. From AP automation to vendor management, ECM integrated with Agentic AI increases efficiency in nearly every industry.
- Let's not kid ourselves. In the ROI conundrum, a simple 80-90% reduction in cycle times, or 90+% savings on compliance costs, is staggering.
- Leaders of future-ready organizations will win. None of us will know where regulatory shifts and competitive pressures will take us next, but those who have invested in Agentic AI-powered ECM will be better prepared when it happens.
Final Thoughts
The ECM x Agentic AI webinar highlighted one thing perfectly: intelligent, agile content management is the future of enterprise operations.
As Rahul Dev Swarnkar pointed out, Agentic AI is not just "doing things faster”; it is about "doing things smarter, at scale, and with trust and compliance.”
For enterprises facing legacy content fragmentation, increasing operational compliance and governance risks, and struggling with the inefficiencies of moving to the cloud, Agentic AI-powered ECM presents a pathway to resilient and innovative enterprise content management.
If you are interested in learning more about Covoro’s ECM solutions or watching the webinar recording, please email us at info@covoro.ai.
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